Company-Approved Activities and Waiver Procedures

Our organization encourages employees to participate in various company-approved activities that promote teamwork, wellness, and professional development. This guide outlines which activities require a waiver, how to submit requests to participate, and the process for obtaining waiver forms when necessary.

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1. Overview of Company-Approved Activities

Activities That Do NOT Require a Waiver

These activities are considered low-risk and generally do not need additional documentation:

• Online training sessions and webinars
• Team meetings and brainstorming workshops
• Volunteer events with minimal physical activity (e.g., community clean-up)
• Office social gatherings and celebrations
• Company-sponsored group discussions and book clubs

Activities That REQUIRE a Waiver

Some activities involve physical exertion, higher risk, or off-site participation. For these, a signed waiver is mandatory before participation:

• Outdoor team sports (e.g., soccer, basketball, volleyball)
• Fitness challenges and exercise classes (e.g., yoga, CrossFit sessions)
• Adventure and recreational activities (e.g., hiking, ropes courses, ziplining)
• Company-sponsored travel and overnight trips
• Use of specialized equipment (e.g., climbing gear, boats, bicycles)

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2. How to Submit a Request for an Activity

Before participating in any company-approved activity, employees should follow the steps below to ensure proper approval and planning:

Step 1: Identify the Activity

Confirm whether the activity you wish to join is listed in the company-approved activities. If unsure, consult your department manager or HR representative.

Step 2: Submit an Activity Request

• Complete the Activity Request Form available on the company intranet or from your HR department.
• Provide details such as activity name, date, location, and any special requirements.
• Include the names of all individuals attending and their department or team affiliation.
• Submit the form at least two weeks prior to the activity date to allow for adequate review and preparation.

Step 3: Await Approval

Your request will be reviewed by the relevant supervisor and HR team. You will be notified via email once your participation is approved.

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3. How to Request a Waiver Form

If your chosen activity requires a waiver, follow these steps to obtain and submit the required documentation:

Step 1: Indicate Waiver Requirement on Activity Request

When submitting your Activity Request Form, check the box indicating that a waiver is required for your selected activity.

Step 2: Receive Waiver Form

Upon approval, you will be sent an electronic waiver form via email or provided a physical copy by your HR representative.

Step 3: Review and Sign

• Carefully read all terms and conditions outlined in the waiver.
• Sign and date the waiver. If you have questions about the waiver content, contact HR for clarification.

Step 4: Submit Waiver

Return the signed waiver to HR by email or in person at least five business days prior to the activity date.

Step 5: Confirmation

You will receive a confirmation once your waiver has been processed successfully. Participation in the activity will not be permitted without a completed waiver on file.

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Additional Notes

• Minors or employees under certain health restrictions may require additional approvals.
• Participation in some high-risk activities may be limited or require additional safety briefings.
• Keep copies of all submitted forms for your records.

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For further assistance, please contact your HR department or activity coordinator. Staying informed and completing all necessary steps ensures a safe and enjoyable experience for everyone involved.